Administrative Assistant for durable medical goods company located in Irvine, CA.

Pay up to $16-20/hr, depending on experience. Hours are 8AM-5PM, Monday-Friday.

Company offers a great benefit package when hired. Family owned company that really takes care of their employees. Company currently has 70 employees and is expecting to grow by another 50% in the next 6 months.

Responsibilities: Will assist Owner with special projects, along with correspondence, communication with and assistance to outside sales reps via phone, fax, and email, management of marketing materials, and other clerical duties as assigned.

Requirements:
BA degree in Business Administration is preferred but will consider Finance

Min 3 years Administrative Assistant experience in a multi-task, professional environment

Ability to make decisions quickly and implement procedures in a timely fashion

Quick-learner, quick-thinker, able to work in a fast-paced environment

Computer Literate at Intermediate level in MS Word and Excel; Pagemaker is a definite +

Excellent verbal and written communication skills

Materials Control Manager for durable medical goods company located in the Irvine, CA area. 

This is a Temporary to Hire opportunity, salary to $60K/year, depending on experience.  This position reports to the CEO.

Responsibilities:

This individual will oversee all materials control functions, including warehousing, shipping, purchasing, and receiving.  The warehouse is a single location with approximately 200 products.  No manufacturing is involved.  The warehouse is a distribution center.

This position will be responsible for overseeing a warehouse manager and a purchasing assistant (part time).  Reporting to the warehouse manager are approximately 10 employees who receive, stock, and ship orders.

Company works with a complete integrated purchasing and inventory control system.  Inventory is perpetual and all receipts are pursuant to executed purchase orders.

The company works with approximately 15 vendors who provide all 200 products. 

Requirements:

Ability to manage staff and work with other departments.

Ability to work as purchasing agent and negotiate terms under the guidelines of the CEO

Computer skills must include Word, Excel, and preferably ACCPAC or similar accounting system.

Focus on details when necessary

Written and oral communication skills essential

Day to Day Responsibilities:

• Review product activity and forecasts to determine purchasing requirements
• Place required purchase orders
• Update Supplier files, minimum order quantities, lead times, minimum stocking requirements etc.
• Review outstanding purchase orders and cancel or modify if required
• Set up Standing and recurring Purchase orders and create specific orders as needed
• Plan and supervise cycle counts and other physical inventories
• Set up and modify Product codes in computer system
• Meet with Warehouse manager and review status of on-hand and incoming purchases.
• Other projects as directed by CEO

Experience:

• At least 5 years as purchasing agent
• Experience as Warehouse manager or supervisory experience of this function
• 5-7 years business experience

Education:

• 4 years college and degree

The Dallas office is looking for bright, motivated candidates to join our defined benefits administration practice as an entry-level Pension Analyst. The ideal candidate will be a new or recent graduate with a degree in Mathematics, Statistics or other analytical field.

The Pension Analyst works in a team environment (currently have 15 ee's in this area) and is responsible for the operational tasks associated with servicing defined benefit pension plans in compliance with the plan’s provisions and administrative policies.  This includes, but is not limited to, performing benefit calculations, establishing payment records, creating participant statements, and maintaining participant data.

The Pension Analyst will interact within their team and with other teams (possibly across office locations) with a modest amount of interaction with the client.  Minimal travel is anticipated.

The Pension Analyst in our practice has several responsibilities including the following:

• Research participant records for internal and external information requests
• Prepare written communications for participant inquiries
• Review and provide fulfillment of participant communications
• Adhere to the calculation process for individual and batch calculation requests
• Process and review manual calculations and ensure accuracy of system generated calculations
• Provide support for special projects and other tasks as needed
• Maintain and update administrative procedures
• Read and comprehend plan provisions from plan documents, summaries of plan provisions or other related plan materials
• Ensure final work products are of high quality and provided in a timely fashion
• Identify, analyze, and assist in implementing process improvements
• Monitor progress of daily tasks
• Assist with training of new employees as needed
• Take an active role in pursuing continued education

In order to meet these responsibilities, it is expected that the analyst meet the following requirements:

• Bachelor’s degree preferred or equivalent experience required (a degree in Mathematics, Statistics or other analytical field will be considered a plus)
• Ability to demonstrate strong organizational skills
• Strong analytical capabilities
• Great attention to detail
• Ability to work in a team environment and individually
• Strong verbal and written communication skills, with an emphasis on customer service
• Ability to balance and prioritize multiple projects
• Proficient in the use of Microsoft® Windows and Microsoft® Office suite (Word and Excel)
• Willing to pursue exams with the American Society of Pension Actuaries, National Institute of Pension Administrators, Society of Actuaries, or CEBS (a designation with any of these societies is a plus)
• Experience with Microsoft® Access desirable
• Strong technical abilities and experience
• Strong project management skills
• Strong communication and interpersonal skills
• Strong computer skills
• Ability to self-motivate and meet goals

To turn your interest into action, please send resumes to swallick@pridestafffinancial.com

• Requires a high school diploma or its equivalent with 0-2 years of experience in the field or in a related area.
• Has knowledge of commonly-used concepts, practices, and procedures within a particular field.
• Relies on instructions and pre-established guidelines to perform the functions of the job.
• Works under immediate supervision.
•  Primary job functions do not require exercising independent judgment.
• Reports to a supervisor or manager.
• Good credit/collections
• Customer service and computer skills
•  Excel a plus

Receptionist–Full Time (8am – 5pm)

We are looking for a highly energized person who is reliable, organized and demonstrates good customer service skills.  The qualified individual for this position will be responsible for the following duties and tasks: Answer switchboard, greet visitors, data entry, typing, and other miscellaneous tasks as requested by manager.  Several current of our clients employees started in this position with the company.

• 2 year (AS), or BA degree, preferred
• Minimum of 3 years experience as administrative assistant or office manager in fast-paced entrepreneurial environment
• Proficient in Microsoft applications, Office (Word, PowerPoint, Excel)
• Strong organizational skills
• Excellent communication and presentation skills, verbal and written
• Self-starter, able to make recommendations and execute tasks with minimal direction.
• Excellent decision making capabilities
• Solid leadership and team-building skills.  Candidate must be strong team player and be willing to assist organization in various tasks.
• Ability to multi-task, be flexible; and work in a fast paced environment
• Foundation and/or Public Affairs experience a plus
• Punctual, regular, and consistent attendance
• Ability to work overtime as needed

Duties & Responsibilities:

• Handle all administrative duties including travel planning, expense reports, scheduling phone/mail, supplies, filing and other business matters, administrative staff.  Schedule and arrange meetings and conference calls with internal and external constiuents
• Screen telephone calls, visitors and letters, answer routine questions, and furnish information.  Handle conidential information with discretion
• Coordinate and schedule meetings and presentations, including attendee invitations and travel itineraries, if necessary
• Maintain files for to ensure the accurate retention and availability of records by establishing and maintaining an efficient filing system, both manual and electronic.
• Maximize office productivity.  Work creatively to improve overall information flow and processes
• Any other duties as the President - COO may assign

• Purchasing a variety of material, equipment, machinery, parts and supplies.
• Executes bill of materials based on requirements.
• Process purchasing requests for goods or services.
• Review requisitions and interview vendors & negotiates best quality, price and delivery.
• Solicit and review proposal from multiple vendors; obtain telephone quotes when indicated.
• Prepare bids and proposals, supporting spreadsheets, comparison, recommendations and justifications.
• Validate, reconcile nd process receiving reports, vendor invoices and other payment documents.
• Expedite shipping and deliveries, maintain inventories, and monitor usage inconsistencies, price changes, and vendor back-orders.

Requirements

Some college is preferred

Certifications are a plus

Knowledge of Engineering BOMs and mechanical/electronic components

Ability to read drawings.

*  Microsoft Office: Word, Excel, or Power Point

*  Answering 1-10 phone lines

*  Preparing correspondence and other communications with clients or  customers

*  Filing

*  Data Entry

Requirements:

Please don't exclude yourself from calling us or sending us your resume, but we have found that our most successful candidates have the following attributes:

*  Experience within the last 6 months in the area that you are interested in applying

*  Typing: 50+ words per minute

*  Data Entry: 7,000+ keystrokes per hour

*  Verifiable work history

Our Company:

PrideStaff is a staffing company that has been helping job seekers find meaningful and fulfilling work in their desired field since 1978.  We do this by remembering what is most important to YOU!  Our goal is to give every candidate we work with an experience focused on what they value most. We take the time to get to know you, and we present the right opportunities, confidentially.

Salary:

Salary ranges vary based on experience and specific type of employment sought, but typically ranges from $15-$20 per hour in the fields listed above.  PrideStaff also has benefits available from your first day of employment.

Contact us:

If you are ready to LAUNCH yourself forward in your job search, please contact us TODAY at (408) 298-6775 or email us at Sanjose@pridestaff.com

Recruiting Assistant

Job Summary:  To assist recruiters by performing administrative, clerical and recruiting support functions, to process payroll, maintain files and procedures, and to offer marketing assistance to attract candidates to clientele.

Working Conditions:  This employee will be working an 8am to 5:30pm shift, Monday through Friday. Employee should be willing to work additional hours if needed. Employee will be in charge of purchasing supplies for the break room or dropping off mail at the post office once a week. Employee must have their own method of dependable transportation.

Major Responsibilities:

*  Office Administration

*  File Management and Clerical Support

*  Payroll and Tracking A/P and A/R

*  Recruiting Support and Resource Development

*  Marketing

*  On-Going Projects and Other Essential Tasks as Needed

Knowledge, Skills and Abilities:

*  Knowledge of modern office procedures and methods including

   telephone communication, office systems and record keeping.

*  Knowledge of modern business communication: Includes style and

   format of letters and memoranda, formatting emails, creating email

   and letter templates and mail merges.

*  Skill to type 50 words per minute

*  Ability to establish priorities, work independently and proceed with

   objectives without supervision.

*  Ability to handle and resolve recurring problems

*  Ability to create job ads and job templates

Credentials and Experience:

*  3-5 years experience performing administrative and clerical duties

*  Marketing background preferred

*  2 year degree preferred

Technical Skills:  Advanced knowledge in the following programs is desired: Internet Explorer and online research, MS Office, Word, Excel, Outlook, Publisher, Adobe Acrobat and creating PDF’s, Adobe Photoshop, Adobe Illustrator, graphic design and basic html coding.

Desired Characteristics:

*  Close attention to detail

*  Multi-tasking and handling multiple deadlines and assignments

*  Good organizational skills

*  Good interpersonal communication skills

*  Analytical ability and problem-solving skills

Supervision: 

This position has minimal supervision. The employee will meet periodically as needed with their supervisor to go over pertinent goals and assignments.

The employee does not have any supervisory responsibilities.

Confidentiality: 

This employee will be handling confidential information belonging to PrideStaff’s clients and candidates.

Basic Physical Requirements: 

The employee must be able to sit or stand for long periods of time, lift and carry up to 40 lbs., and have the ability to stoop, kneel, reach and handle objects for filing or stocking items in storage room.

PrideStaff is a staffing company that has been helping job seekers find meaningful and fulfilling work in their desired field since 1978.  We do this by remembering what is most important to YOU!  Our goal is to give every candidate and client that we work with an experience focused on what they value most!

To learn more about us, please visit our websites at www.pridestaff.com and www.pridestafffinancial.com

If you are ready to LAUNCH yourself forward in your professional career, please contact us TODAY at (408) 298-6775 or email us at Sanjose@pridestaff.com

SHIPPING AND RECEVING CLERK

We are in immediate need of Shipping and Receiving Clerks who are proficient in any of the following areas:

*  Experience in verifying incoming shipments, cycle counts and

   maintaining inventory records

*  Recent experience working in a warehouse and/or distribution facility

*  Knowledge of commonly used concepts, practices and procedures

   within Shipping and Receiving

Requirements:

Please don’t exclude yourself from calling or sending us your resume, but we have found that our most successful candidates have the following attributes:

*  Recent work experience (within the last 6 months)

*  Accuracy and Attention to Detail

*  Verifiable work history

*  Ability to follow instructions and pre-established guidelines to

   perform the functions of the job

Salary:

Salary ranges vary based on experience and specific type of employment, but typically range from $13.00-$20.00 per hour.

Our Company:

PrideStaff is a staffing company that has been helping job seekers find meaningful and fulfilling work in their desired field since 1978.  We do this by remembering what is most important to YOU!  Our goal is to give every candidate that we work with an experience focused on what they value most!

DATA ENTRY CLERK

We are in immediate need of Data Entry Clerks who are proficient in any of the following areas:

* Experience in operating a data entry device to record or verify a 

   variety of standard and/or complex coded or uncoded business and

   statistical source data into a computer.

* Knowledge of commonly used concepts, practices and procedures

   within Data Entry.

Requirements:

Please don’t exclude yourself from calling or sending us your resume, but we have found that our most successful candidates have the following attributes:

* 7,000+ key strokes per hour

* Recent work experience (within the last 6 months)

* Accuracy and Attention to Detail

* Verifiable work history

Salary:

Salary ranges vary based on experience and specific type of employment, but typically range from $12.00-$18.00 per hour.

Our Company:

PrideStaff is a staffing company that has been helping job seekers find meaningful and fulfilling work in their desired field since 1978.  We do this by remembering what is most important to YOU!  Our goal is to give every candidate that we work with an experience focused on what they value most!

• Supervise the performance and service delivery of Benefits Service Center retirement plan generalists, specialists and team leaders.  Maintain employee and department records.
• Evaluate employee performance, providing coaching, instruction and feedback for improvement.  Conduct performance reviews. 
• Facilitate investigations of participant and client complaints.  Follow through to ensure proper resolution.  Report results.
• Take corrective action with employees and processes when necessary up to and including termination.
• Facilitate the selection process for new BSC Employees.  Make hiring decisions.
• Design and implement recognition programs for call center employees.
• Identify process improvement opportunities, recommending and implementing improvements where possible.
• Identify training needs and coordinate training solutions.
• Assist in scheduling employees, ensuring staffing needs are met.  Make adjustments when necessary.
• Utilize operational performance reports to make supervisory decisions.
• Assist in identifying required automation and test new functionality.
• Backup team members during their absences.
• Act as a resource for team members and across all teams.

EXPERIENCE / EDUCATION REQUIRED

• A minimum of 3 years previous supervisory experience in a retirement plan administration department or call center operation including responsibility for employee development, performance evaluation, process improvement, procedure development and handling escalation processes.
• 4 year college degree preferred
• Must be able to demonstrate the ability to create and maintain Excel spreadsheets and write professional business letters.
• Must have or be willing to obtain ASPPA, CEBs, NASD, or other industry related certifications.

Position Description

Position Summary:</