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Human Resources Assistant
Seattle Location 98101
6 month contract confirmed
Rate of Pay DOE
Starts Immediately!
*This is a temporary assignment anticipated to last six months. Benefits offered!*
As the Human Resources Assistant, you will provide a variety of clerical support and administrative assistance to the Human Resource (HR) Department staff and the SVP/Human Resources Director. Primary focus will be on support for recruiting and on-boarding activities but will support all functional areas within HR as needed.
ESSENTIAL FUNCTIONS:
Support the Recruiting Manager with various activities related to recruiting. This may include:
? Post open jobs via SonicRecruit Applicant Tracking System and/or other job boards
? Ensure that all applicants complete the online application
? Obtain Background Screening Authorization form and process related screens
? Process all necessary screens for prospective Single Family Lending-related employees and annually for all employees related to Single Family Lending-related activities
? Coordinate the Fair Credit Reporting Act process (preparing/sending adverse action letters) and tracking activity, resolution and maintaining records
? Respond to applicant inquiries
? Assist with scheduling and coordinating phone screens and interviews
? Keep SonicRecruit updated with current applicant status and final disposition ensuring that the data within SonicRecruit is of the highest integrity
? May prepare offer letters
? Coordinate records retention efforts for recruiting function
Coordinate all requests for temporary agency clerical workers:
? Obtain job order information from the manager/supervisor
? Contact agency to place order
? Track temporary worker information
? Monitor expected termination dates
? Process, code and submit invoices to Account Payable for payment
Set up and maintain well-organized employee files including all new hire information, application, resume, and EEO/AAP information. Assign employee number. Ensure all information is complete and filed according to HR standards.
Send new hire packets to hiring manager/supervisor (outside the Home Office) for employee on-boarding. May follow-up with managers or new employees to ensure all critical documentation has been completed timely and sent to HR. Assemble new hire packets as needed.
Process employee terminations per separation checklist, to include receipt of termination notice and/or resignation letter, sending appropriate exit materials, updating employee files, entering term data into applicable spreadsheets, etc.
Provide administrative assistance to the HR Director, which may include maintaining calendar, scheduling appointments, answering phone, helping prepare presentations, copying and collating information for periodic board mailings and assisting with special projects.
Assist with the planning and implementation of employee events
? on-site yoga sessions, employee events, flu shot clinic, etc.
Serve as one of the Human Resource contacts for employees who call, email, or visit the department with questions. Respond courteously, promptly and accurately to employee questions and concerns, forwarding more complex issues to senior HR team members.
Responsible for various administrative tasks within the department: maintain employee files; monitor and order department supplies, ensuring adequate level; process all department invoices (except benefits related) and maintain records for budget purposes; maintain hard-copy supply of forms in kiosk.
May act as a back-up to complete the new hire data entry process in an accurate and timely fashion, working to meet appropriate payroll cut-off deadline.
Assume additional duties as assigned, responding to departmental needs as they arise.
Provide superior service to internal staff and external customers.
AA Degree or equivalent experience required. Minimum of one year of human resources related experience preferred. Minimum three years general office experience with related skills in time management, organized work habits, and meeting deadlines required.
Proficient in Microsoft Word, Excel and PowerPoint. Applicant tracking software and/or HRIS experience preferred.
Strong written and verbal communication skills with a customer service orientation.
Ability to handle confidential information with the highest level of discretion.
Proven ability to answer questions tactfully and diffuse difficult situations.
Ability to work well on a team and willing to assume additional responsibilities as requested.
Ability to accept and facilitate change, whether indicated by corporate needs, market or regulatory requirements.
Please submit your updated resume to southseattle@pridestaff.com to be considered for this opportunity!
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